Visiting clubs and coaches

If you are a visiting club or coach you will receive a link to withdraw your swimmers. If you have not received the link:
  • Before the meet

    Please email or the meet administrator for the link to be resent.

  • At the meet

    The AOE desk will have a QR code you can scan on your phone to load your withdrawal link.


Administrator login

Use this software for your own meets

Create an account for your own organisation



Swimmer withdrawals

The swimmer withdrawals is a central place to store and process all the withdrawals.

Clubs get their own link to withdraw their swimmers.

The host can withdraw any swimmer.

In the lead up to the meet the administrator can see all the withdrawals from the clubs. They take them out of the Meet Software (e.g. SportsSys / HyTek) and mark the withdrawals as processed.

Withdrawals can continue to be made at the meet up to the cut-off point for the session by coaches and team managers using their phones.

When seeding the heats the AOE operators have an ordered list of the remaining withdrawals.

There is a audit trace of when the withdrawals were requested and actioned.

Saves time ---- Reduces errors ---- Less empty lanes .


City of Norwich Swim Club

Having held the first L3 gala in the East Region - still under COVID restrictions - withdrawals suddenly became something we didn’t have to worry about as coaches and team managers were able to do everything remotely. This meant that there were fewer empty lanes, timely printouts for officials, and supported us in running a slick and socially distanced meet. The responsive nature of the Swim-Meet team also meant we could enjoy improvements as we went along.
Definitely plan on using the system again!

Tracey Spinner, CO Norwich SC Meet Promoter